7. Effective communication -
When we talk about effective communication this also means having effective listening skills.
Be clear on your purpose. To make your project a great experience you need to get involved and stay involved, realise from the outset that communication is key and being very clear on your purpose can help to keep worry at a minimum. If you know what you want to achieve and have a plan for making it happen the small stuff doesn’t seem so big, overwhelming or worrying.
Regardless if you are project planning on a big scale for a company or on a small scale such as the one we are doing, the planning structure is the same, and the unexpected, unforeseen delays that you have no control over can happen. This is where good communication comes into play and can help you!
Communicate with your team immediately if and when there are ever any changes especially ‘time frame’ changes, regardless of what they are due to but especially if they are due to unscheduled issues. As more often than not there is a simple solution that you may have overlooked. Share your progress/problems and solve things together. As with any problem solving always deal with it straight away, do not ignore it, evaluate and prioritise, because to do so can mean the difference in small problems becoming overwhelming ones and your project going way over your budget and deadline. Always identify, prioritise, stay focused and keep the line of communication open. Make sure everyone is on the same page.
8. Include & create work/life balance -
Prioritize and delegate, an effective prioritization system is one that has a cut-off point for tasks that you can then hand off to other team members. By reducing your task list in this way you can do a better job focusing on fewer tasks than being spread so thinly. You will also give other team members an opportunity to grow in their roles, a win-win situation.
Estimate the amount of time and energy each task can take, as some tasks are high intensity both mentally and physically whilst others are mindless and require little or no energy but are nevertheless required. So remember when you are working out your task list, don’t put too many similar tasks together as this can be demotivating and cause you to lose focus. Creating a good balance with workflow and interspersing different kinds of tasks where possible is very important will keep you motivated and focused.
Schedule in regular breaks. Even if you are in a productive workflow state, try to step away for 5 minutes and refresh your mind, particularly helpful if you are having an intense time on a project problem.
Scheduling in regular exercise, go for a walk, run or go to the gym in-between tasks. Build in time to rest and recharge, all of these things are made for reducing anxiety.